Business View Magazine - July 2016 17
The study, entitled Overcoming Document Deluge
and Danger, was sponsored by Foxit, a leading soft-
ware provider of fast, affordable, and secure PDF so-
lutions. The study finds that workers are frustrated
by a wide range of issues related to creating, find-
ing, sharing, approving, and processing documents.
Their top four concerns are:
• Lost time searching for documents
• Wasted time recreating lost documents
• Long waits gaining approvals on documents
• Security and privacy worries
The survey demonstrates that managers and knowl-
edge workers would benefit from technology solu-
tions that make document management simple and
affordable. Three-quarters of all survey respondents
say that being able to track the receipt, readership,
and location of documents would be valuable to
their work.
Top benefits, according to respondent, would
be:
• Ensuring the integrity and trust of each document
• Improving conformance with policies and regula-
tions
• Easier removal of outdated documents from cir-
culation
• Intellectual property protection and control over
who sees it
“Far from reducing our use of documents, the digital
age and connected economy seem to be increasing
the value, necessity and use of documents in our
daily work lives—and perhaps multiplying the chal-
lenges and dangers as well,” said Donovan Neale-
May, executive director of the BPI Network. “Yet,
at least until now, there is no widely adopted tech-
nology solution to mitigate common challenges that
are costly to businesses of all kinds.”
“The study findings demonstrate the need for a new
approach to document management and collabora-
tion in a connected world,” said David Ronald, Head
of Marketing at Foxit Software. “It’s time for a new
kind of PDF that is intrinsically connected so it can
be better protected, tracked, recovered and collab-
oratively reviewed without the need for costly and
complex systems that are largely ignored.”
The most beneficial features in a next-generation
cloud service for PDFs would be: simplified docu-
ment retrieval, simplified refresh and updating of
documents in circulation, the ability to easily notify
recipients of document changes, and the ability to
track who is opening and editing a document.
To address these concerns, Foxit announced the
introduction of ConnectedPDF, a new technology
that embeds identity and intelligence into PDF
documents, enabling a range of cloud-delivered
document management capabilities, including docu-
ment locating and tracking, file update notifications,
shared and synchronized review, remote file protec-
tion, data collection, and more.
